Muswell Hill Youth Football Club

In partnership with Crouch End Vampires

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MUSWELL HILL FC CONSTITUTION AND RULES

(Updated June 2008 – Cancels and replaces all previous versions)

 

*       NAME

*       The Club shall be called Muswell Hill Football Club herein after referred to as ‘the Club’

*       OBJECT

*       The object of the Club is to promote sportsmanship and an interest in all aspects of football

*       AFFILIATION AND LEAGUE MEMBERSHIP

*       The Club shall be affiliated to the London County Football Association and/or any  organization of similar aims and interests

*       The Club Football Teams shall play in the Watford League and/or any  organization of similar aims and interests

 

*       CLUB MEMBERSHIP 

*       Club membership is compulsory for any person who wishes to play football for one of the Club teams, but membership is not a guarantee for selection in a team and therefore it is possible that a member may not actually play football for a Club Team during the season

*       Club Training is compulsory

*       The Club shall keep a central record of Club Members

*       SUSPENSION AND TERMINATION OF MEMBERSHIP

*       A Manager has the power to suspend a player for any reason but membership can only be terminated by a resolution of at least two thirds of the Management Committee. Termination may occur for the following reasons:

*       consistent failure to report for matches or training sessions without prior explanation to the Team Manager

*       consistent failure to pay subscription fees  

*       offensive, racial or bullying language or behaviour on or off the football field which discredits the activities of the Club

*       SUBSCRIPTIONS

*       The annual subscriptions will include a non-refundable signing on fee both subscriptions and signing on fee to be approved each year at the Annual General Meeting and circulated to all members

 

*       OFFICERS OF THE CLUB

*       The Officers of the Club will be the Chairman, Vice Chairman, Secretary, Welfare Officer and Treasurer

*       The Officers of the Club will be required to complete a Criminal Records Bureau Disclosure Application Form (CRB) so that the club can check their suitability to work with children

*       The Annual General Meeting shall have the power to elect a President

*       of the Club. The President must have served on the General Committee and shall be elected for a period of one year. If a new President is elected the outgoing President will automatically become an Honorary Life President of the Club  

*       MANAGEMENT COMMITTEE

*       The Management Committee will consist of the following:

*       The Officers of the Club

*       Assistant Secretary

*       Social Secretary

*       Registrations Secretary

*       Disciplinary Secretary

*       Coaching and Development Secretary

*       Manager’s Representative

*       Parents’ Representative

*       The Management Committee will have the power to decide on all matters relative to the running of the Club

*       The Secretary will report back on all matters to the General Committee at the next monthly meeting

*       The Management Committee quorum will be 5 which shall include at  least two Officers of the Club

*       The Management Committee will meet once a month

*       The Members of the Management Committee will be required to complete a Criminal Records Bureau Disclosure Application Form (CRB) so that the club can check their suitability to work with children

*       All Business which requires a decision from the Management Committee should be presented to the Secretary at least seven days prior to the meeting

*       Any dispute which requires the interpretation of the Club Constitution and Rules will be referred to the Management Committee and their decision will be binding

 

 

*       DUTIES OF THE MANAGEMENT COMMITTEE  

*       The Chairman or Vice Chairman shall be responsible for chairing all Meetings including Sub-Committees where necessary

*       arranging all meetings

*       a casting vote

*       assuring the smooth management of the Club

*       The Secretary and Assistant Secretary shall be responsible for attending to all correspondence on behalf of the Club’s Management and General Committees

*       minuting all meetings including Sub-Committees where necessary

*       ensuring that the Minute Book is available for inspection at the Annual General Meeting

*       The Treasurer shall be responsible for the financial administration of the Club and keep Income and Expenditure Accounts which shall be available for inspection at a Management or General Committee Meeting

*       keeping the Club’s monies in a Bank Current Account and for investing any surplus funds in an Interest Bearing Deposit Account. The signatures of any two Officers of the Club will be required for any withdrawals

*       making payment for all purchases for amounts up to £500 without authorisation but for amounts in excess of £500 authorisation must be obtained from an Officer of the Club or the Management Committee

*       showing accumulated funds as part of the financial statement

*       The Social Secretary shall be responsible for arranging and organising a Social Committee whose responsibilities will be to arrange and organise all fund raising and social functions on the Club’s behalf at the request of the General Committee

*       keeping the Treasurer informed of all Income and Expenditure

*       The Registrations Secretary will collate all documentation regarding membership and will be the only person authorised to sign players (except by special arrangement) He/she will keep accurate records including medical details for every member of the club.

*       The Disciplinary Secretary will be responsible for the collation of all disciplinary information on all Club members and will be the first contact for all such matters. Disciplinary action will only be taken against an individual after a specially convened meeting with at least three other officers of the Club. Any action to be taken against an individual will only be decided after a vote. In the event of a tie, the Disciplinary Secretary will have the casting vote.

*       The Coaching and Development Secretary will advise all Managers and Coaches on best practise methods within their teams, and will chair regular meetings with them. He/she will also be responsible for selecting and booking courses for members and will work closely with the Treasurer regarding funding of such.

*       The Managers Representative shall be responsible for representing fellow Managers at the Management Committee and producing an agenda of items that require decisions from the Management Committee and holding and chairing periodic meetings with fellow Managers 

*       The Parents Representative shall be responsible for making contact with each Team Parent assistant and representing the views and concerns of Parents and players to the Management Committee

 

*       TEAM MANAGERS AND PARENT ASSISTANTS

*       Nominations for new Team Managers will be accepted by the Secretary one month prior to the Annual General Meeting     

*       In the event of more than one candidate for the post of Manager being nominated the Officers of the Club will have the power to select the most suitable candidate bearing in mind the wishes of Team Members

*       In the event of gross misconduct of a Manager, the Officers of the Club have the power to suspend or terminate their involvement with the club.

*       The Management Committee will interview potential new Managers and the Committee will discuss and explain the Club Constitution and Rules with that person and they will then decide as to whether this person is suitable to be elected as a Team Manager

*       Any Team selection or activity will be determined by the Team Manager or person(s) appointed by the Management Committee and their decision will be final

*       Team Managers, authorised Coaches and Trainers will be required to complete a Criminal Records Bureau Disclosure Application Form (CRB) so that the Club can check their suitability to work with children

*       Team Managers, Authorised Coaches and Trainers will be required to complete the Football Association  Child Protection Workshop either by attendance or by completing the questionnaire

*       The Team Manager or his appointed representative shall ensure that the Match Day Result Card is properly completed and that the result is telephoned to the Club Fixture Secretary on the same day

*       All Fines incurred by Managers as a result of a breach of the Watford Youth League Rules shall be paid by the Team Manager

*       All Fines for misconduct that are imposed by The County Football Associations which are incurred by Players, Officials, Managers, Coaches, Spectators and any Other Persons whilst engaged or involved in Muswell Hill Football Club activities are to be paid by the said person who has been charged, together with any Fines imposed on the Club which have resulted from the misconduct.  

*       Team Managers shall ensure that all Players have adequate protection to the lower leg before allowing them to participate in Football Matches or Training Sessions

*       Team Managers shall ensure that a First Aid Kit which is adequate to deal with minor injuries shall be available at football matches and training sessions and that a completed emergency medical treatment ‘consent form’ is obtained from the Parent or Guardian of each player in the squad and that they are carried at all times in the event of hospital treatment being required and the player’s parent or guardian not being in attendance

*       Team Managers shall keep a full record of all players in their squad including any accident, incident or booking and submit a copy to the Results Secretary after every session.

*       A Parent Assistant will be selected by each team and the Secretary advised of who the selected person is prior to the next Committee meeting

 

*       GENERAL COMMITTEE

*       The General Committee of the Club shall consist of:

*       The Management Committee

*       Kit and Equipment Manager

*       Pitch Secretary

*       Results Secretary

*       Team Managers

*       Parent Representatives

*       ALL OF WHOM HAVE THE POWER TO VOTE

 

*       The Kit and Equipment Manager will be appointed by the Management Committee and will be responsible for ensuring that all Teams have the necessary kit and equipment to fulfil their match and training requirements and ensuring that all Teams play in the Club Colours of Blue and White  Shirts with Blue Shorts and Blue Socks. He/she will work closely with the Treasurer as regards expenditure

*       The Pitch Secretary will be elected at the Annual General Meeting and nominations will be accepted by the Secretary one month prior to the Annual General Meeting. His/her responsibilities shall be to book and allocate home pitches to Team Managers on a weekly basis

*       The Results Secretary will be elected at the Annual General Meeting and nominations will be accepted by the Secretary one month prior to the Annual General Meeting. His/her responsibilities shall be to collate match information from all Team Managers

*       The General Committee will meet once a month during the football season at which each team must be represented unless prior permission is gained from the Secretary

*       The Secretary will report back from the Management Committee

*       Team Managers and Parent Representatives will report on items associated with their teams

*       Items of ‘Any Other Business’ must be with the Secretary in writing prior to the meeting

*       No business may be conducted unless a quorum of 5 is present and includes at least two Officers of the Club

*       Any  Committee Member or Manager of a Team who does not attend a meeting on two consecutive occasions without reason shall be called before the Officers of the Club and/or Management Committee to explain their reasons and the Officers and/or Management Committee shall have the power to take any action deemed necessary

 

*       CLUB PROPERTY AND ASSETS

*       All Property and Assets of the Club shall be under the control of the Management Committee who may appoint persons as necessary to act on their behalf

 

*       CLUB ACTIVITIES

*       Club Members will be expected to support fund raising activities organised by the Social Secretary. Club Members will be expected to be on their best behaviour whilst attending Club Functions or whilst representing the Club at other functions. Bad behaviour and language will not be tolerated and the Club Membership could be terminated

*       All activities arranged in the name of or in anyway on behalf of the Club must receive the prior authorisation of the Management Committee

 

*       ANNUAL GENERAL MEETING

*       The Annual General Meeting will be held not later than 15th August of each year

*       Motions for consideration at the Annual General Meeting must be notified in writing to the Secretary at least three weeks before the Annual General Meeting so that they can be included in the agenda. Oral Reports will be given by the Officers of the Club

*       The Agenda will be published at least one week before the meeting and must contain the following:

*       Election of the Results Secretary, Pitch Secretary and Kit and Equipment Manager

*       The Proposed Membership and Subscription Fees for the following year

*       Any Special Motions notified

*       Any Other Business

 

*       EXTRA ORDINARY GENERAL MEETING

*       These may called by the General Committee or by signed request of at least 10 Members their Parents or Guardians. Any such meeting must be held within four weeks of the request for the meeting. No other Business may be discussed at this meeting

 

*       INSURANCE

*       The Management Committee will arrange appropriate insurance cover to protect the interests of the Club and its Members. Individuals may take out their own cover if they wish

 

*       EQUALITY

*       The Club will abide by The Football Association Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti Discrimination Policy

 

*       DISSOLUTION

*       A resolution to dissolve the Club shall only be proposed at a general meeting and shall be carried by a majority of at least three quarters of the members present. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club. Any surplice assets remaining after the discharge of the debts and the liabilities of the Club shall be transferred to the Parent Representative who shall determine how the assets shall be utilised for the benefit of the game. Alternatively such assets may be disposed of in such other manner as the Members of the Club with the consent of the Parent Association shall determine

 

*       CONSTITUTION AND RULES

*       A copy of the Constitution and Rules shall be given to each Team Manager and Parent Representative whose responsibility it will be to advise the Team Members where applicable. The Constitution may only be altered at the Annual General Meeting or an Extra Ordinary General Meeting

*       The Management Committee shall deal with any matters not governed by the forgoing rules. The decision of which body will be final and binding

*       A copy of the Constitution and Rules shall be posted on the Club Web Site

                   MUSWELL HILL FC CODE OF CONDUCT

 

All players, parents, supporters and officials of Muswell Hill FC are required to accept and comply with our code of conduct. Failure to do so will result in disciplinary action being taken. This may include temporary or permanent exclusion from the club and/or a fine. In very extreme cases this could also result in legal action being taken against the individual or their parent/guardian.

 

Players:

 

  • Never leave a training session or match with a stranger.
  • Always be on time for all sessions.
  • Accept and respect all decisions made by officials.
  • Enjoy the game and have fun while learning.
  • Play by the laws of the game.
  • Never argue with the decisions made by a Referee or Linesman.
  • Treat all players and officials in a manner you would like to be treated. Do not bully or take unfair advantage of any player.
  • Be a good sport. Recognise all good play whether by your own team or by your opponents.
  • Shake hands with your opponents at the end of every match, win lose or draw.
  • Listen and cooperate with your Manager, Coach, team mates and opponents. Remember that without them you have no game.
  • Play as a team, work as a team.
  • Play for fun, not just to please parents and supporters.
  • Accept defeat gracefully. Accept a win without boast.
  • Never give up the beautiful game.

 

Parents and Supporters.

 

  • Do not force an unwilling child to participate in football.
  • Remember, children play football for their enjoyment, not yours.
  • Encourage your child to play to the laws of the game.
  • Teach your child that honest effort is more important than victory.
  • Turn losing into winning by helping your child work towards skill improvement and sportsmanship. Never yell or ridicule a child for mistakes. Remember at this level mistakes will happen.
  • Children learn by example, applaud good play from both teams.
  • Never question the Referees judgement, and never his honesty. He is only human and honest errors do happen.
  • Support all efforts to remove verbal and physical abuse from childrens football.
  • Recognise the value of Managers and Coaches. They give their time and resources free to provide football for your child.
  • Do not coach from the sideline during the game. Allow the officials to do their job.
  • Communicate with the club officials to create a good working partnership.
  • If you have an issue or complaint about any Muswell Staff, do not argue with them, speak to the Chairman who will be happy to hear your concerns and will act upon them appropriately.
  • Read and familiarise yourself with the laws of the game to better understand what we are aiming to achieve.